There are lessons learned from the Wikimedia Hackathon 2019 which took place in Prague, Czech Republic. This page is a combination of feedback from a survey sent to participants and ideas from the organizers.

This page will focus heavily on improvements for next time and things that went poorly. However remember that 98,8% of the participants that responded to the feedback survey stated that their overall experience with the hackathon was either "Positive" or "Very Positive", 1,2% replied it was neither positive nor negative.

Suggested changes for the next Wikimedia Hackathon:

- space: one hacking area, but try to reduce noises, clear information system if some sessions are taking places in different locations, some for introverts

- usage of different communication forms to spread the information (not only Telegram, but also IRC and physical boards)

- social activities announced more in advance

- newcomers: more opportunities to mingle, navigate them to sessions

The best!:

- the venue: easy to reach, comfortable that everything was in one space

- the people

- the food

- the social activities

The worst!:

- noise and a lot of people in the building

- no warm meal in the evening

Feedback survey background

rfarrand created the feedback survey using google forms based on feedback survey questions from past events
The Feedback Survey was sent out to participants on May 28th, 2019
The Feedback Survey closed on June 14th, 2019
The survey received 81 responses (35% response rate)

Considerations for next year

This section is based on the fill-in-the-blank/comment sections of the feedback form. Some of these comments will be contradictory. We are mostly trying to include common themes and issues that were felt by groups of people. This section is a bit more subjective than the #Data section below and suggestions may be paraphrased and combined with each other.

Newcomer Support

What is something that worked well with the support provided to Newcomers at the Hackathon?

Friendly Space Policy
Project matching, poster session
One big hacking room so easy to find people to connect with
The mentor pairing session felt positive and welcoming, many mentors with different skills to support different needs
Newcomer support desk
People were very open and welcoming towards everyone
The newcomer / tech support tables
Focus areas
The open mic projects be explicitly all newcomer friendly
Sessions for Newcomers that Growth team organized and Mentor matching program (with posters)
I feel that we had enough folks that had been in the movement for a number of years that were able to easily help out the newcomers with sage knowledge and experiences.
The poster session made it easy to discuss projects and find people interested working with each other, lowers the threshold of starting a conversation about a project,
Finding right people to ask the question ("I don't know about Kuberenetes but if someone and asks, I will forward them to James")
Introductory session about phabricator was very useful, as was the willingness of WMDE and WMF staff to help with problems
a conference room with a white board to explain regex to two newbies

What is something else that we should be doing to support newcomers at future hackathons?

Support channels
Stop using communication technologies own to the older generation (IRC) and even stronger push modern ones (such as Telegram). Stop using internal but awkward technology to organize the program – Phabricator is rather proprietary, not known to people out of WMF tech community and not designed for organizing an event.
The definition of newcomer was not quite clear. Was newcomer meant as in "new to the movement, but with development experience" or "new to development, but active in the movement" or "new to everything"...?
Workshops led by experienced users
A visual sign for "I can be interrupted" (or by the negative: anyone without a "do not disturb" sign, like a headset on, can be interrupted), and underlining even more in the welcome speech that "hackathons are for helping each others, so just come talk to us!"
help connect newcomers to projects in advance of hackathon
Still hard for an introvert to meet people. "Icebreaker" activities, something to help people (newbies and returning attendees!) meet new people would be nice.
Allow or even request to already propose newcommer-friendly projects in advance. Ideally in a standardized form. Maybe a poster-template?
Smaller groups for some introduction sessions
More easy workshops
I believe it is OK the way it was. Primary condition that all participants should know how to use Phabricator before participating, so that each of us can at least create and match 10 open Taks. The developers are used to work with one or another ticketing system. Participants should be able how to work with such a tool to see what tasks are open and pending, or requiring an owner.
Better public announcements about upcoming meetings and sessions
There should me more visibility and clarity about how to reach out to mentors(how to find them).
A person to help newcomers find a project or task to work on, that are approachable the entire hackathon (like a "networking officer" kind of role)
Continue to help the new folks experiment with new ideas
The newcomer2newcomer exchange and activity might make mentoring, finding projects and approaching / meeting people easier.
Manage expectations about spoken English being mandatory, and/or checking and discouraging as needed attendees that have no match with 2+ others that can translate. Also, it may be worth investing in some basic / cheap speech to text display device from which transcriptions can be read. Google events do this. Can also include translations. For those that only understand written Englishz
Make WMF send at least one person from each engineering team. I could not refer volunteer developers to WMF Analytics in the Analytics area. I could not refer volunteer developers to WMF SRE for questions in the SRE area
More pre-hackathon meetings

Questions for Newcomers

How did you hear about and become interested in attending the Hackathon 2019?

Facebook
Twitter
WMCZ member
The banner in the top of the page.
From friend(s)
Was promoted within chapter
other participants, users, Wikimedianswhen announced to be in Prague
mediawiki.org web site
Email
Hearing from the wikidata community

How did you experience the social atmosphere?

Very good / or other very positive words (23+)
Too much stress put on codes of conduct, friendly space policy etc.
Some people are divided into and stick to regional groups: Western/Eastern Europeans
People act to each other friendly and with respect
Problem with how to approach people
Quite okay
Open and helpful
Friendly and enjoyable
The hackathon being more about the people than anything
Having most of the social events in the same physical space as the hackathon made it really easy to participate
Chance to discuss with developers several issues, also learn some tools to use in my home wiki
The social atmosphere was good, a lot of nice people!
Quite good. Judgements from participants for using specific software

After attending the Hackathon, would you feel prepared enough to keep working on MediaWiki projects?

Yes (33+)

I think so / I'll try / I'm planning to (7+)

Not yet / Need more practice (5+)

Most of my time I served to others as a volunteer organizer.

It's my job (4+)

No (3+)

What else can we do to help you become oriented and feel welcomed at our in-person events?

Some preparation courses or sessions

Contact a mentor to contact before the actual hackathon for questions could be helpful

Better match same-natural language people

Visa assistance with automatically received invitation letter and other details in a email titled Visa packet
Efforts to engage newcomers were noticable!
A buddy system
Signpost the location of the event
More prominent signs on tables what is happening
A (virtual) booklet with the most relevant people on different subjects
Some introductions or tutorials

Programs and Collaboration

How else can we work with hackathon participants to co-create this event together?

Leaving the open pitch session at the beginning as it has great value to get an idea of who is around

Clear information and instruction how to sign up for sessions
Some programs to get to know who's there and who's doing what?

Give more information before the event

Better organised Phabricator tickets by category/project/domain

Make mentoring a session on top of having a "mentoring area"
Pre-hackathon meetings for mentors and for participating WMF stuff. Having cross-team meetings and mentor meeting would be great to share the ideas, the tasks and anything else.

The community should keep several discussions trough the year to enhance the experience of the next two years to come. Those discussions happen within chapters, student volunteer groups, and the chairs of the event through webinars, small events and open meetings.

Reach out to experienced people before the conference to make sure they fill in phab tasks, etc

Suggestions for improving the Technical Help Desk?

Bigger sign and maybe more central location

I didn't use the Technical Help Desk

I didn't knew there was one

It's good

Highly skilled and available people. Maybe arranging the desk not as a round table where everyone can hear everyone but a more intimate place.

Support late in the evening was scarce, but I saw some happy faces leaving.

Accomplishments

What, if any, coding activity/activities were you able to finish during the hackathon?

Helped fix a duplicate file uploading bug in Pattypan. Created a tool to quickly add statements to Wikidata. Wrote the first bot to add structured data to Commons. Some other smaller things.
I created a working proof-of-concept of a new version of the Wiki2Corpus tool and created a brand new experimental text corpus of Czech Wikipedia for further linguistical research, including research aimed at reviewing and fixing the project's content. It has not been released yet, but the older version is available here: http://corpus.tools/wiki/wiki2corpus
Progress on ORES deployment, made new contacts, especially Wikidata-wise...
Iintro to superset, I did user interviews about a few areas that are important to us.
Improve Wiki Infobox Templates and how to connect them to WikiData.
https://phabricator.wikimedia.org/T223533 https://phabricator.wikimedia.org/T223532 (translation)
Document the use case of manga for Shape Expressions (ShEx) https://phabricator.wikimedia.org/T223622 - helped the Scribe team https://phabricator.wikimedia.org/T223661 to use a tool I developed: wikidata-sdk - added features to wikidata-cli for the needs of one of the hackathon participants https://twitter.com/maxlath/status/1129489537347063810 - helped people getting started translating inventaire.io https://twitter.com/maxlath/status/1129781164120707074 which brought us a complete Indonesian translation https://twitter.com/inventaire_io/status/1130031974616379393 - got my first Wikibase instance up thank to the help of the Wikibase team https://twitter.com/maxlath/status/1130086714679156736
Main task, which one participant want it resolve with me is for long time. I need more concentation for it. Hackaton is very disruptive environment for it. On the other hand, the concentration of people with common interest has helped me solve other tasks.
A Proof-of-Concept of an idea – was presented at the closing session and a small but important bug-fix – is in the Etherpad
Passwordless Login
Global Search! https://tools.wmflabs.org/global-search This tool will hopefully grow to be very popular, since prior to now there wasn't a full-featured solution.
WikiEducation Dashboard's issues
Commons app
dologmsg in Toolforge (T222244) namescript improvements and wiki page (T223806) helped several users
A SPARQL query for Wikipedia
Setting up my Wikibase Docker container on my laptop.
Deployed new Lua based infobox on Commons that interacts with wikidata.
https://tools.wmflabs.org/flickrdash/
We were able to showcase the navigation redesign for Commons app
- Reviewing Education program dashboard stats and user workflow, and Event Metrics to see how it might be applicable to Growth team newcomers editing experience - helping newcomers to find people who may answer the questions - suggested edits (VE related project), questions from Armenian wiki on Category structure and how Wikidata/Wikibase can be used instead - introducing Homepage (a newcomer user page) to different wiki communities - a good discussion on QA support for Wikimedia projects (with WMDE) and for code health metrics
We were able to fix a number of small bugs on the Program & Events Dashboard
Redesigned icons of FlaggedRevs Improved security of token handling in logout
I learned about ShEx and made my first one
> code/anything involving wikis > finish
I've helped fix a failing Jenkins job.
InteGraality https://tools.wmflabs.org/integraality/
couple of bug fixes to the Orator Matcher Made a userscript for Wikidata that cleans up input for external identifiers by querying the format constraints of the property being added Fixed the bugs in a userscript that colors the filenames in a commons category based on the number of categories that photo is in.
https://phabricator.wikimedia.org/project/board/3772/query/_cmWCKhAsJ5v/
Networking and attending to sessions or helping other people
Sadly none, MIDI in TMH was sent for review, but not reviewed/merged during the hackathon
MultimediaViewer
https://github.com/commons-app/apps-android-commons/pull/2954 https://phabricator.wikimedia.org/T223159
Improve navigation on Commons android app
continued working on MABS
Since I was helping with organization of hackathon itself, I didn't have all that much time for actual coding, but I resolved couple of tasks in phabricator (Huggle and WM-Bot related) and talked to couple of other people about it. Also helped someone fix their C++ code that didn't compile
https://github.com/tonythomas01/gdrive_to_commons - A tool to upload pictures directly from your Google drive to Wikimedia Commons. Worked with Srishti Seth, zhuyifei1999, Chico and it was fun!
I worked on the Schema extension and worked on the iNaturalist/Wikimedia cross pollination
Accessibility talk and personal list of 4 different accessibility improvements in production code. Presentation on OOUI and its future with instant action points Collaboration with others on 5 more topics
We prepared an introductory video about Shape Expressions and we tried to help some people working with Shape Expressions

What other coding activity/activities did you begin during the hackathon?

Scribe
Pywikibot meet up was a really good starting point for improvements
No more actual coding activities, just interchanging pieces of advice with colleagues.
Connecting the people working on very similar projects to mine internationally, and we are now planning on organizing sessions together / collaborate better
Toolforge tool, Cloud Services
https://phabricator.wikimedia.org/T223592
- create instance-agnostic Wikibase libraries from the WikidataJS libraries - create a wikidata-cli command to split Wikidata items using ShEx - integrate edit groups in wikidata-cli https://github.com/maxlath/wikidata-cli/issues/55
A feature for Advanced Search
Solved the problem of my logging into Gerrit. Colaborative work on my main project AccesControl
https://phabricator.wikimedia.org/T223810
action=query&meta=languageinfo module (T220415) Wikibase extension registration (T223214) Sami improvements (T223524)
ORES translation
Some bot scripts and wiki help pages
Sorted multi-column categories
lua module related to Wiki Loves Monuments template
Some work on geolocating Commons photos, and epub exports from Wikisource.
Parallelizing running of unit tests for faster automated test runs
A nearby widget for Commons app
https://labels.wmflabs.org/ui/wikidatawiki/
https://phabricator.wikimedia.org/T223823
- look more into recommendations on Wikidata for probable suggestions for new editors micro contributions - continue evaluating Postman (for API testing)
researching future extension features
Building unsupervised machine learning tool for finding performance regressions in Fresnel tests Normalizing templatelinks table Improved unittests in core
i took a look at relevanceforge https://github.com/wikimedia/wikimedia-discovery-relevanceForge, talked about GLAMs, got some UI feedback, improved my wikibase local settings understanding,
https://phabricator.wikimedia.org/T199933, https://phabricator.wikimedia.org/T223659
We started making a very THICC extension. https://phabricator.wikimedia.org/project/view/4049/
Coding SPARQL queries and MediaWiki API queries to find all external links from a set of pages/ files.
https://phabricator.wikimedia.org/T87001 (not started at the hackathon, but continued work)
- Refactor of the score extension - Migration of audio generation from score to timedmediahandler - Various little experimentations with other projects
Developing an interactive GLAM upload documentation tool: https://tools.wmflabs.org/mortar/. Started optimizing LinguaLibre UI for mobile devices
f2f planning of SMWCon with others there
Preparing the introduction of ORES on nl-Wiki
https://phabricator.wikimedia.org/T223541 is still under progress. Deployed at https://tools.wmflabs.org/google-drive-photos-to-commons/.
Push notifications for Echo https://gerrit.wikimedia.org/r/c/mediawiki/extensions/Echo/+/371615
Improvement of implementation of Shape Expressions to be more wikidata-friendly
Initiated and worked on this one: https://phabricator.wikimedia.org/T223787 and a personal project

What is the project that impressed you the most and why?

Using 2FA instead of password to sign in to Wikipedia.
inteGraality
Revision Slider
https://tools.wmflabs.org/integraality/
All the activity around Suomi languages
The notice about a project "edit wikidata items directly from wikipedia's infobox"
https://phabricator.wikimedia.org/T220219 and https://phabricator.wikimedia.org/T223541 - they have good prospects for further development and use.
Newcommers
Entities Schema coming to Wikidata
TESSERACT OCR – had no idea that's possible
Cite Unseen
The live chat system that the Growth team worked on. Also the Google Drive to Commons tool
ISBN barcodes
Upload to Commons from google drive
I liked the login by phone project
Echo push notifications (T113125) Using a bot to import Structured Data to Commons (T223746)
the PAWS, Jupyter notebooks with some wiki authentication support, a tool to help importing pictures for speakers from conforences.
The presentation of Growth team to the Czech community, the data showed
Wikidata overview table
Growth newcomers experience
The final presentation of tools that were developed. Better to make a pre-recorded video session.
Project that used pywikibot to add Structured Data on Commons statements.
https://tools.wmflabs.org/monumental-glam/ because I think custom domain-specific UIs to Wikidata are the way of the future!
Password authentication was pretty cool
Integraality because it's very useful and I have many applications case for this tool
No-pass login
https://phabricator.wikimedia.org/project/profile/4050/
Wikidocumentaries - it is just beautiful and can be very useful for some needs
Education program dashboard
Push notification for Echo Passwordless login
shex
The activities around ORES. I am dealing with statistics and machine learning myself at work and was impressed by the style of that group led by Halfak.
Wikidata-driven dashboards
The “scanISBN2ref”
The icons added to refferences
VIAF connector at WD
https://phabricator.wikimedia.org/T223620
The bridge to transfer media from google drive to wikimedia commons
Scribe
The Wikidata editing by voice or page stub generation
New Editors Experience, A/B testing
InteGraality
Personally biased to https://phabricator.wikimedia.org/T223541
Sristhi's collab on volunteer projects
The integration of Shape Expressions with Wikidata

Data

Including this event, how many Wikimedia or Wikimania hackathons have you attended? (81 answers in total)


0	1	1,2%
1	23	28,4%
2	17	21%
3	6	7,4%
4	9	11,1%
5	5	6,2%
6 or more	20	24,7%

Your affiliation (81 answers in total)


Wikimedia volunteer for more than 5 years	43	53,1%
Wikimedia volunteer for less than 5 years	10	12,3%
A developer / technical contributor	44	54,3%
Member of a Wikimedia Chapter	29	35,8%
Member of a Wikimedia user group	11	13,6%
Paid staff of a Wikimedia Affiliate (not WMF)	6	7,4%
WMF staff	18	22,2%
You live in Czech Republic	14	17,3%
You live in Eastern Europe	7	8,6%
Other	6	7,4%

How would you describe your overall experience at the Hackathon? (81 answers in total)

Very positive - 63%

Positive - 35,8%

Neither positive nor negative - 1,2%

Negative - 0%

Very negative - 0%

Programs and Collaboration

How was it to find people to work with? (79 answers in total)


Very Easy	26	32,9%
Somewhat Easy	33	41,8%
Neither Easy Nor Difficult	14	17,7%
Somewhat Difficult	5	6,3%
Very Difficult	1	1,3%

Anything else?

How much you agree or disagree with the following statements?


	Strongly Agree	Agree	Neither agree or disagree	Disagree	Strongly disagree
Attending this event was worth my time	57	22	1	0	0
The opportunity to meet fellow developers and Wikimedians was valuable to me	61	17	2	0	0
I would like to attend this event again next year.	50	19	11	0	0