Wikimedia Hackathon 2018/Budget
Appearance
WARNING: This is an initial budget proposal based on current estimations. Susceptible to further changes.
Previous budgets
[edit]Proposal
[edit]Costs to be advanced to Amical but recuperated as income from participants payments. Amical will return these funds to WMF.
Expenditures | Item Description | Total EUR | Total USD |
---|---|---|---|
Hotel | 2 hotels pre-booked | 42.000 |
Event budget
[edit]Expenditures | Item Description | Total EUR | Total USD |
---|---|---|---|
Hotel | Approximate cost of hotel rooms for Amical staff (added by Rachel for accounting purposes) | 2.000 | |
Bus | Shuttle bus service between faculties and hotels | 6.000 | |
Meals | Lunch and dinner at the venue | 30.000 | |
Material & merchandise | T-shirts, transport of existing stuff from Vienna, etc. | 2.000 | |
Venue costs | Security and cleaning services during nights and weekends | 2.000 | |
Social activities | Leisure and party activities for Friday and Saturday | 5.000 | |
Volunteer and travel reimbursement | Costs of personal transportation, meetings, etc. Based on Jerusalem event | 1.500 | |
Costs to be further categorized | Prehackatons (venues, support, food), other third-parties, etc. | 10.000 | |
TOTAL | 58.500 |
Scholarship budget
[edit]Expenditures | Item Description | Total EUR | Total USD |
---|---|---|---|
Scholarships | Total scholarship budget provided by WMF | $20,000 |
WMF will subtract costs of scholarship hotel rooms for total scholarship amount when transferring funds for scholarships
Scholarship funds will need to be requested in a separate invoice.
Payment Timeline & Invoices
[edit]Proposed payment timeline
Dec 23: advance for hotel downpayment
Feb 26: remaining payment
Feb 26: Scholarship payment
Final accounting sent to WMF: within 30 days of May 22
Amical to reimburse WMF for any unspent / remaining funds: Upon receipt of invoice from WMF
Comments
[edit]- Invoices will need to be submitted to WMF 15-30 days in advance of all payments
- Separate invoices will be needed for