EMWCon Spring 2017/Powerpedia

Powerpedia

Presenter			Tom O'Neill
Event			Enterprise MediaWiki Conference (EMWCon) Spring 2017
Date and time			Wednesday 8 March 2017/2:45 PM EST
Reference			https://www.energy.gov/cio/articles/powerpedia-using-technology-increase-transparency

Powerpedia is a private wiki that is only accessible from within the DOE internal network at: https://powerpedia.energy.gov/.

Short History

October 20, 2009 - Powerpedia Established
January 27, 2010 – Approved by the Secretary of Energy
June 2011 – Most DOE facilities can view and edit the wiki
May 30, 2014 – The wiki was viewed the two millionth time
November 2014 – The Powerpedia Games, an editing competition launched, encouraged employee involvement
December 15, 2014 – An editor made the 200,000 edit
February 23, 2015 – Formal 5th Birthday celebration in DOE’s main auditorium
April 2015 – Mobile Front End added
October 2015 – Content Portals added
March 2016 – 3 Million views
June 2016 – 250,000 edit
January 2017 – Add interactive maps

No unifying platform for the DOE Enterprise
The 13,000 Federal employees and 90,000 contractors are geographic separated across more than half of the United States
Increase transparency and accountability
Improving communication and coordination between DOE organizations
Connect headquarters, national labs, production offices, power marketing administrations, site office, etc. in one collaboration space
Fostered the transfer of knowledge
Average person changes jobs ten to fifteen times
Enables continuity across political transitions
Making information widely available where it can benefit from Department-wide peer review rather than be trapped in information silos

Solely for authorized internal use by Department of Energy employees and contractors
Can be read and edited by any DOE employee or contractor
Accessible at all DOE headquarters and field sites
Non-public but also Non-sensitive
No Personally identifiable information
No Classified
No Procurement Sensitive info
No deletion of pages by editors
No anonymous posting
Wide audience
Follow Three Core Principles
- Work at the broadest possible audience
- Think Topically, Not Organizationally
- Replace Existing Processes

Individuals need to have an account in order to make changes to Powerpedia
To create an account, you must use an official DOE email address. The email address needs to be confirmed before the person can make any edits.
Every edit is tied to an individual editor in three places (Recent changes, the article's history, and the editor's user contributions)
Email notification enabled for items on editor’s Watchlist
Every edit can be undone by any editor. The change being undone is still preserved in the article history.
Every version of every article can be seen in the article's history.

Powerpedia is organized by topic. The easiest way to find information on a topic is through searching or by following a link from a related topic article.
Powerpedia articles, as much as possible, should link to related Powerpedia articles.
No one owns any article in Powerpedia. Since any editor can improve the contents of a page (fixing grammar, adding a link, etc.), every editor is encouraged to change articles when they see a way it can be improved.
Every edit is tied to an individual editor.
Every version of every article can be seen in the Article history.
Any change can be un-done by any editor.
Be Bold in editing! - Since there is a complete version history and it is easy to revert to previous versions, the wiki cannot really be damaged by any editor.
Articles are never finished because the Department is continually evolving and changing.

A practical and easy way for individuals and organizations at DOE to:
Reach more people, more effectively and more efficiently
Work topically, not organizationally
Move away from share drives, email, and other information silos as stores of knowledge
Avoid duplicating content
Learn and explore collaboration tools in a non-public environment

Powerpedia Working Group
- Meets Bi-Weekly using a Web Conferencing tool
- Ongoing education of features not covered in basic training
- Regular discussion on possible improvements/developments so the wiki can better serve the community

Powerpedia Ambassadors
- Personalize Powerpedia by being a face of Powerpedia in their organization
- Help to coordinate Powerpedia promotional activities in their office
Powerpedia Advisory Board
- Core group that provides advice on the enhancement and development of the wiki
- Limited to those selected by the Lead Powerpedia Curator
Weekly Basic Training
- Held using a Web Conferencing tool
- New Editors are invited
- Prominently promoted on Main Page

Labeled Section Transclusion
- Frequently Asked Questions
- Master Point of Contact lists
Portals
- Main page
- Occupational medicine
Maps
- Beginning with Facilities
Collection
- Creating wiki version of Manuals
Dynamic Page List
- Used extensively in our dashboard
Mobile Frontend
Multi Boilerplate
- Many new page templates
Quiz

Article Feedback Tool
- Reader can add comments/suggestions
- Don’t have to create an account
Notification tool
- Better highlight User talk page messages
- Mention capability
- Thank constructive edits
Who Is Watching
- Private Wiki so no need for privacy
- Enhanced awareness of those interested in subjects
Contribution Scores
- User page badge
- One of dozens of Powerpedia badges
Discussion pages
- Tradition wiki talk pages

Grow the editing community, especially those willing to help garden
Have multiple Powerpedia Ambassadors for each organization
Install Visual Editor
Move search to Elastic with the CirrusSearch extension
Have an article on every topic related to DOE and its research with active participation of scientists/engineers in the labs

Grew out of a discussion from WikiMania 2012
Limited to those working with MediaWiki in the U.S. Federal Government space
Opportunity to learn from each other, demonstrate our wikis, and discuss common issues
Led directly to adding Mobile Front End and Portals to Powerpedia